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Board of Trustees Meeting Agenda
Irvin L. Young Memorial Library
431 W. Center Street 
Whitewater, WI 53190
April 20, 2020, 6:30 p.m.

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Our Mission: We will have the space and the stuff to do the things that you want
Our Values: Safe & welcoming; Trust; Diversity; Fun; Lifelong learning and creativity; Making connections; Service excellence



1.

Call to Order and Roll Call

2.

Consent Agenda

2.I.

Approval of Minutes

2.III.

Approval of Payment of Invoices

2.IV.

Acknowledgment of Receipt of Statistical Reports

2.V.

Acknowledgment of Receipt of Treasurer’s Reports

3.

Hearing of Citizen Comments

No formal Library Board action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Library Board discusses that particular item.
4.

Old Business

4.I.

Purchase of Chromebooks for Library Board meetings

As per library board request, I calculated the approximate annual cost for printing and mailing board packets.  The costs came to a little over $1000 per year.
5.

New Business

5.I.

Review and approval of Home Delivery Service Policy with revisions

I have pared down some of the extraneous verbiage as part of making our policies more accessible to our patrons.
5.II.

Approval of a one-year trial of CreativeBug

CreativeBug is sponsored by Jo-Ann Stores and is a database of video courses on crafting.  The assistant director/adult services librarian tried out some of the courses and thought they were very well done.  For a one-year subscription, the cost is $1,000.  They are waiving the $750 installation fee as shown in the attached contract.  They are a WiLS-approved vendor.  The funds would come out of the library's fund balance for the first year.  If we decided to continue offering the product, the cost would be part of our operating budget for 2021.
5.III.

Discussion of Library Procedures Relating to Public Health Issues

Information will be shared on the Bridges Library System member libraries plans for how we will handle re-opening when that becomes possible.
5.IV.

Discussion and Possible Action on a Fine-Free Policy

Due to the disruption in services caused by the pandemic response, this would be a good time to discuss if we want to move forward with expanding a fine-free policy from children's materials to the collection as a whole and for how long.
6.

Staff & Board Reports

7.

Board Reports



8.

Board Member Requests for Future Agenda Items

9.

Confirmation of Next Meeting

May 18, 2020, 6:30 p.m.
10.

Adjournment

*Items denoted with an asterisk will be approved on the Consent Agenda unless any board member requests that it be removed for individual discussion. It is possible that members of, and possibly a quorum of members of, other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information over which they may have decision-making responsibility; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Anyone requiring special arrangements is asked to call the office of the
Library Director (473-0530) 72 hours prior to the meeting.