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Board of Trustees Meeting Agenda
Irvin L. Young Memorial Library
Community Room
431 W. Center Street 
Whitewater, WI 53190

Monday, January 31, 2022, 6:30 p.m.

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Meeting ID: 829 0352 1022

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Meeting ID: 829 0352 1022

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Call to Order and Roll Call


Consent Agenda


Approval of Minutes


Approval of Payment of Invoices


Acknowledgment of Receipt of Statistical Reports


Hearing of Citizen Comments

No formal Library Board action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Library Board discusses that particular item.

Old Business


Library Building Project

  1. Update from the Library Expansion and Renovation Steering Committee meeting of January 12, 2022.
  2. Discussion and possible action on hiring a LTE part-time assistant with bookkeeping background to manage that aspect of the capital campaign.
  3. Discussion on forming sub-committees of the Steering Committee for different aspects of the project; e.g. a fundraising committee.

New Business


Discussion and Action on 2022 Strategic Plan Activities


Staff & Board Reports


Library Director’s Report

The report includes: facility maintenance, budget updates, if any; staff updates, if any; collection maintenance updates; public and community relations activities; library board relations, if any; meetings/webinars/trainings attended; strategic plan activities updates, if any. 


Adult Services Report

The report includes upcoming programs, programs already presented, attendance at said programs, and what meetings/trainings/webinars were attended.


Youth Educational Services Report

The report includes programs presented, attendance at said programs, and meetings/webinars/trainings attended


Programming & Makerspace Librarian Report

The report includes upcoming programs, programs already presented, attendance at said programs, and meetings/webinars/trainings attended.


Bridges Library System Staff Report


Board Reports

Report on Trustee Training Week:

Board Succession Planning - Jaime Weigel


Board Member Requests for Future Agenda Items

If the board has any questions they want to put to the community through the City's Polco online survey system, they will be collected at this time.

Polco is a civic engagement, survey and polling platform.


Confirmation of Next Meeting

February 21, 2022, 6:30 p.m.


Adjournment into Closed Session

  1. Adjournment into Closed Session NOT TO RECONVENE per Wisconsin State Statute 19.85(1) (c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”

Item to be discussed:               

a)    Performance evaluation for the Library Director

*Items on the Consent Agenda will be approved on one combined vote unless any board member requests that it be removed for individual discussion. It is possible that members of, and possibly a quorum of members of, other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information over which they may have decision-making responsibility; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Anyone requiring special arrangements is asked to call the office of the 
 Library Director (473-0530) 72 hours prior to the meeting.